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Inviting contacts to events

When creating an event, tap Show Details to see the invitees field. You can add an email address or search for any contacts you have in the Contacts app and invite them to your event. Tap Check Availability in the upper-right to see your invitee(s) schedules, and use the "Next Available Time" button to automatically create your invite for the next free slot that coincides with you and your invitee(s) schedules.

Inviting contacts to events


Video: Scheduling with Proposals

The propose another time option allows you to send an email to your invitee(s), proposing which time they'd prefer to schedule the event for. After choosing this option and tapping "Propose" in the upper-right, your invitee(s) will get an email asking which time they want to use. When they respond, Fantastical will turn their response into a real event and notify you of any new date proposals for you to review.


When you create a meeting proposal, you also have the option to add a Meeting Proposal Link to your event. This gives you the ability to create a meeting proposal, generate a public URL, and share it with multiple people without having to add them individually to the proposal. When creating your proposal, just enable the option for "Create meeting proposal link" and Fantastical will generate the URL and add it to your event details so you always have access to it.


To customize the proposal even further, there are several settings you can change at the bottom of the event creation box:

  • Add event: Choose if Fantastical automatically adds the event to your calendar when all responses are in, or if you prefer to add it manually after reviewing the responses.

  • Add to: Choose which calendar you want the confirmed event added to.

  • Send from: Choose which email address you want the proposal to be sent from. Invitees will see this email address when receiving a meeting proposal. To use this option, you must add your email address directly to your Flexibits Account on our website under the Account tab.

  • Notify me: Choose when Fantastical notifies you of responses to the proposal.

  • Invitees: Choose if invitees are allowed to see other invitees on the proposal.

Once you add your proposal to Fantastical, you can view the proposal details by tapping on one of the proposed times that appear on your calendar.

When viewing the proposal, tap 'Edit' in the top right corner to view the proposal details and make changes if necessary. You can view proposed times/dates and your invitee list, view or add a Meeting proposal link, and change the settings for your proposal here.

Edit proposal

When you tap a proposed time to view the details, the Invitees tab shows a table view of all of your invitees and their response status. This lets you quickly see which date/time works best for everyone and confirm the event.

Invitee tab

The final tab in the proposal details is the Comments tab. Here you can see any comments made by invitees when they responded to your proposal.

Comments tab

Responding to a proposal

When someone sends you a meeting proposal from Fantastical, you have two ways to view the proposal and submit your response: either use the link in the proposal email to view the proposal on the web (ideal for invitees that don't use Fantastical), or view it directly in the Fantastical app.

If you choose to view the proposal on the web, click 'View Event Proposal' in your email to see the proposal details webpage.

Email proposal

There is a list of all the proposed dates/times, and you can select one or more options that work for you. If you have any comments to pass along to the event organizer, you can add them in the comment box and then select 'Submit Response' to send your response.

If you prefer to manage the proposal in Fantastical, you will also receive a notification directly in the app letting you view the proposal and submit your response.

Received proposal

Viewing your proposals in Fantastical

Viewing proposals

To view proposals that you have received in Fantastical, make sure you go to Fantastical > Settings > Calendars and enable the Fantastical Scheduling Proposals calendar for the calendar set you are viewing.

To view proposals that you have created in Fantastical, you need to enable the Fantastical Scheduling Proposals calendar, as well as the calendar you added the proposals to, for the calendar set you are viewing.

Sharing events

If you want to share an event with someone without inviting them to it directly, you can hold your finger on the event and tap ‘Share’ to email the event to another person.

Sharing events

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